Federal NAICS Codes

NAICS 561410: Document Preparation Services

Explore obligations, trends, recent awards, and incumbent contractors for NAICS 561410.

NAICS 561410 federal market metrics

Total obligations
$9B
Total awards
6,928 awards
Active obligations
$107.8M
Size standard
$19,000,000 receipts

What this NAICS covers

NAICS 561410 covers preparing, formatting, editing, proofreading, reproducing, and converting documents and manuscripts for others, including transcription, indexing, pagination, and electronic document conversion and basic content assembly.

Federal opportunities under 561410 typically involve preparing agency reports, converting legacy records to searchable electronic formats, formatting briefing books, producing reproducible document packages, and ensuring pagination, indexing, and accuracy to meet agency delivery specifications.

FY2025 snapshot

Obligations
$47.3M
Awards
103
Average award
$458.9K
Change from FY2024
-7.8%

Recent awards

Search contractors

$14,965

WORLD VISA TRAVEL LLC

Centers for Disease Control and Prevention

PIID
75D30126P21214
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

$17,500

KM Muse Creative, LLC

Smithsonian Institution

PIID
33317826P00538951
PSC
R499 - SUPPORT- PROFESSIONAL: OTHER

$12,000

VETERANS COMMAND, LLC

Department of Veterans Affairs

PIID
36C24626N0756
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

$24,179

VETERANS COMMAND, LLC

Department of Veterans Affairs

PIID
36C24626N0754
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

$211,634

VETERANS COMMAND, LLC

Department of Veterans Affairs

PIID
36C26226P0119
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

FAQ

What work fits NAICS 561410?
  • Batch scanning and OCR conversion of paper records into searchable PDF/A or TIFF with mapped metadata fields and delivery of a validation report.
  • Redaction of case files and production of redaction logs with page-level annotations and final deliverables prepared for legal review.
  • Transcription and time-stamped indexing of recorded proceedings with speaker identification and delivery of searchable text files linked to audio.
  • Conversion of legacy document repositories into specified XML or database schemas with QA reconciliation reports and file-naming conventions applied.
When is NAICS 561410 a weak fit?
  • Records storage and vaulting contracts - focus on long-term physical storage, retrieval logistics, and environmental controls rather than active document conversion or redaction.
  • Custom software development for document management platforms - building or customizing applications and databases requires software engineering outside document preparation scope.
  • Translation and language localization services - altering content language and meaning rather than formatting, indexing, or redaction carries different skill sets and deliverables.
What solicitation language points to NAICS 561410?
  • Statement of work requires delivery of searchable PDFs or specified file formats, OCR accuracy verification, and metadata field mappings for each record batch.
  • Evaluation criteria cite allowable OCR error rates, completeness of redaction logs, and timeliness of batch delivery milestones.
  • Labor categories include document technicians, OCR/QC reviewers, redactors, and cleared records-handling clerks with chain-of-custody procedures.

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