Federal NAICS Codes

NAICS 561410: Document Preparation Services

Explore obligations, trends, recent awards, and incumbent contractors for NAICS 561410.

NAICS 561410 federal market metrics

Total obligations
$9B
Total awards
6,940 awards
Active obligations
$122M
Size standard
$19,000,000 receipts

What this NAICS covers

NAICS 561410 covers preparing, formatting, editing, proofreading, reproducing, and converting documents and manuscripts for others, including transcription, indexing, pagination, and electronic document conversion and basic content assembly.

Federal opportunities under 561410 typically involve preparing agency reports, converting legacy records to searchable electronic formats, formatting briefing books, producing reproducible document packages, and ensuring pagination, indexing, and accuracy to meet agency delivery specifications.

FY2025 snapshot

Obligations
$48.3M
Awards
104
Average award
$464.9K
Change from FY2024
-7.1%

Recent awards

Search contractors

$45,600

VETERANS COMMAND, LLC

Department of Veterans Affairs

PIID
36C26326N0626
PSC
Q603 - MEDICAL TRANSCRIPTIONS

$76,800

Accounting PAEs LLC

Bureau of Indian Affairs

PIID
140A1626C0009
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

$83,300

FENTON TRANSCRIPTION, L.L.C.

Chemical Safety and Hazard Investigation Board

PIID
95315826F00004
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

$1,217,296

VASTEC INC

Social Security Administration

PIID
28321326C00060015
PSC
R603 - SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

FAQ

What work fits NAICS 561410?
  • Batch scanning and OCR conversion of paper records into searchable PDF/A or TIFF with mapped metadata fields and delivery of a validation report.
  • Redaction of case files and production of redaction logs with page-level annotations and final deliverables prepared for legal review.
  • Transcription and time-stamped indexing of recorded proceedings with speaker identification and delivery of searchable text files linked to audio.
  • Conversion of legacy document repositories into specified XML or database schemas with QA reconciliation reports and file-naming conventions applied.
When is NAICS 561410 a weak fit?
  • Records storage and vaulting contracts - focus on long-term physical storage, retrieval logistics, and environmental controls rather than active document conversion or redaction.
  • Custom software development for document management platforms - building or customizing applications and databases requires software engineering outside document preparation scope.
  • Translation and language localization services - altering content language and meaning rather than formatting, indexing, or redaction carries different skill sets and deliverables.
What solicitation language points to NAICS 561410?
  • Statement of work requires delivery of searchable PDFs or specified file formats, OCR accuracy verification, and metadata field mappings for each record batch.
  • Evaluation criteria cite allowable OCR error rates, completeness of redaction logs, and timeliness of batch delivery milestones.
  • Labor categories include document technicians, OCR/QC reviewers, redactors, and cleared records-handling clerks with chain-of-custody procedures.

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