Federal NAICS Codes

NAICS 532420

Office Machinery and Equipment Rental and Leasing

Explore obligations, trends, recent awards, and incumbent contractors for NAICS 532420.

NAICS 532420 federal market metrics

Total obligations
$3.9B
Total awards
40,247 awards
Active obligations
$77M
Size standard
$40,000,000 receipts

What this NAICS covers

NAICS 532420 covers leasing and rental of office machinery and equipment, including copiers, printers, scanners, and business machines, provided under short-term rental agreements and multi-year lease arrangements.

Federal opportunities under 532420 typically involve providing agencies with leased office equipment capacity through defined term agreements that deliver procurement, delivery, installation, maintenance, asset tagging, and lifecycle replacement to avoid capital acquisition.

FY2025 snapshot

Obligations
$37.1M
Awards
657
Average award
$56.4K
Change from FY2024
-33.4%

Recent awards

Search contractors

$19,590

OMNI BUSINESS SYSTEMS, INC

Bureau of Ocean Energy Management

PIID
140M0126F0025
PSC
7E20 - IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)

$8,035

OMNI BUSINESS SYSTEMS, INC

Office of the Assistant Secretary for Administration and Management

PIID
1605TB26F00046
PSC
DF10 - IT AND TELECOM - IT MANAGEMENT AS A SERVICE

$72,848

QUADIENT, INC.

Department of Veterans Affairs

PIID
36C25726F0085
PSC
W074 - LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT

$11,693

XEROX CORPORATION

Federal Prison System / Bureau of Prisons

PIID
15B21726F00000053
PSC
W074 - LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT

$68,263

FLATWATER PROFESSIONAL SERVICES COMPANY

Indian Health Service

PIID
75H71126P00080
PSC
W074 - LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT

$19,430

AUCTANE, INC.

Department of Housing and Urban Development

PIID
86614326P00009
PSC
R604 - SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION

$4,502

PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC

Department of Veterans Affairs

PIID
36C10D26N0007
PSC
W074 - LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT

FAQ

What work fits NAICS 532420?
  • Monthly lease of multifunction printers for field office suites with onsite preventive maintenance and consumables replenishment billed per meter reading.
  • Managed print service contract that includes delivery, installation, meter-reporting, and replacement units during repair windows.
  • Short-term rental of office equipment for temporary operations or surge support, including installation and removal at multiple locations.
  • Replacement-equipment swap program during scheduled upgrades, including asset pickup, return logistics, and condition inspection reports.
When is NAICS 532420 a weak fit?
  • Equipment sales or capital purchase solicitations where the requirement is transfer of ownership and one-time delivery rather than ongoing rental or lease services.
  • Furniture rental solicitations that specify desks, chairs, or modular furniture without integrated office machinery or maintenance obligations.
  • Printer or copier maintenance-only contracts that require servicing but do not include provision, leasing, or replacement of equipment as a deliverable.
What solicitation language points to NAICS 532420?
  • Line items specifying monthly or periodic lease rates, meter-based billing terms, and invoicing by billing cycle or device.
  • Performance requirements for preventive maintenance, maximum response time for on-site repairs, and spare-equipment swap procedures.
  • Deliverables list that includes installation checklists, equipment condition reports on handover, consumables resupply intervals, and meter-reading reports.

Put this market knowledge to work

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